TimeLine & Action Items

Action Item

1 Year in Advance

First Committee Meeting

Determine Purpose, time and date

Choose the golf course

Create sponsor packages

Start selling big sponsors

Recruit new committee members.

6 Months in Advance

Develop the complete business plan

Finalize the golf course and schedule details

Continue selling sponsors

Create a detailed budget 

Create golfer packages

Start your committee meetings

Secure Title Sponsor

Create a logo for the event

5 Months in Advance

Build database of golfers

Get quotes on Gifts and Prizes

Create Brochure

Develop Marketing Plan

4 Months in Advance

Create Auction and acquire items

Start recruiting golfers

Secure Media Partner

Set up website

3 Months in Advance

Press Release Out

Start marketing and advertising

Sign up golfers

Continue to sell sponsors

2 Months in Advance

Order Merchandise

Collect gifts and prizes

Finalize games and contests

Secure real time scoring

1 Month in Advance

Get signs made

Confirm all golfers and get payments

Volunteer orientation meeting

Order food & beverage

2 Weeks Out

Committee meeting onsite

Order food and beverages

Confirmation email to golfers

Sign up deadline for golfers

1 Week Out

Send golfer pairings to the golf course

Confirm numbers with golf course